Great Technical Writing Improve Your Readers Access With A Visual Index

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Humans are visible beings. They see your product as, for example, a button or a display. They want to know about that control or indicator. Visual Index is a simple yet powerful document access tool that allows your readers to view the information they want.

This article describes the concept of a visual index and tells you how to create one for your document.

a visual index

A visual index is a picture of your product or process, with links to relevant information in a relevant document. With a visual index, your readers can quickly navigate to a location in your document that describes the object of interest by looking at the image.

Your document can have multiple visual indexes (the plural of "index" is not "index" but "index").

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it starts with a picture

The visual index starts with an image of your product or process. Depending on the type of product, different types of images are used:

* Physical products (for example, barbecue or video disc recorders)

Product images (all related views).

* A process or process: a flow diagram of the steps and results in a process or process.

* Software Product 1: Software Screen Shots.

* Software Product 2: Photos of before and after production work.

* Layout: A layout chart.

label the photo

Label all user product contact points (U-PIPs) in the image. U-PIP is where your users and products can interact. U-PIP includes product controls, displays, and related physical features (handles, latches, etc.). Provide a label (name) that is meaningful (to your reader) for the U-PIP. (Use the same label you refer to for U-PIP.)

Except: If your product uses sounds to communicate with the user, include a table of those sounds, what they mean, and a link to the relevant part of your document (describing the sound).

Attach U-PIP to your document

Up until that point, the Visual Index was like any well-named image of your product or process. However, when you add links to your document, the well-named image becomes a visual code.

The link should be to the part of your document that you think your reader would like to know about that U-PIP. (This is an important question whenever you create a code: "Does my reader want to go to this location in my document for this item?")

The way you add your image attachment depends on the document's publishing mechanism. If the document is published as follows:

* Print the document, then use the page number for the link;

* An electronic document, then use a hyperlink that the reader can click to follow. If the document is published as HTML, the display table may be an image map.

Example 1: A disease in my eye

My leg hurts while walking. If I go to a website about feet and see a picture of a foot with different areas that may be in pain, that would be good to know about my pain. Links to foot specific webpages will allow me to find information about my specific foot disease.

Example 2: Software Photo Analysis

Display an image with bugs that your software can handle before and after editing. Here is every error in the U-PIP picture.

Example 3: User Documents Documentation Course

A visual index is a map used to create user documents. Since the course is presented in HTML, the view table is created from an image chart, with hyperlinks to the topic sections associated with each item in the flow chart.

A view code is a simple concept. But like many simple concepts it is very powerful. Try adding one to your next document. You will improve your readership.

Writing A Cover Letter Yourself

Thinking of writing a cover letter yourself but not sure where to start? Are you a little upset after seeing all the research you have already done on cover letters? Try not to take too much pressure; Writing a cover letter is really a piece of cake as long as you keep a few things in mind.

As you know, your cover letter is more or less a sales letter. The product you are selling is yourself. In short your cover letter should show the employer why they are mad not to hire you. You will need to present your special qualifications in the letter, which will make you better than other candidates for the position. Your letter will allow you to personalize your resume.

Another thing to keep in mind when writing your own cover letter is to keep it short and to the point. Remember that you are not the only person applying for this position. The employer or hiring manager has resumes and cover letters sitting at their desks. They are not likely to sit down and read the long cover letter that continues. They can get by in a sentence or 2 and lose interest and toss your resume with your cover letter. That is why your cover letter should not be more than a few paragraphs and under no circumstances should it be longer than one page. It is almost guaranteed to make a trip into the black hole of cover letters that have not received any second glance for more than a page.

Start your first paragraph with your introduction. Address the letter to the specific person, be it the recruitment manager or the HR representative. It is important to remember that this name has the correct spelling and the correct title. Here you will be introduced to yourself and your reason for contacting them. Tell them right here why you want to work for their company. It is a good idea to research the company a bit in advance and include it in this paragraph.

In your second paragraph, you should include some highlights from the beginning of your res res that will show you how well you qualify for that position. It is important to remember that you do not have to write your resume word for word. Highlight only parts of the job. Here you really sell yourself. This is the paragraph you need to create to impress. Put yourself in employer sandals and ask yourself if you can meet the needs of the company and how you can meet them. Chances are it will be your longest paragraph, but don’t go too far. The employer does not need to know that you teach young children to play ball every weekend at your local community center. Remember, these employers are looking for someone who fits their needs. Use this paragraph to show them that what they are looking at is you.

You will easily make yourself available for that interview in your last paragraph or your closing paragraph. After all, the whole purpose of the cover letter is the interview ground. A good idea is to ask the employer to expect a call from you at a specific time to discuss the opportunity further. Conclude your letter by thanking them for their time and you look forward to meeting them.

You may be tempted to use one of the free samples of cover letters that you can find anywhere online. I would not recommend it. Writing a cover letter yourself is more exciting than a simple sample letter. The cover letter you write is customized by you for that particular company and location. If you send an original letter, chances are it will fall apart. The last thing to remember is to keep the page simple. Make sure your spelling and grammar are all correct. No need to be insane with funky fonts and weird margins. It is important to keep the cover letter clean, basic and easy on the eyes.

Writing your own cover letter nowhere seems difficult or intimate. Keep these simple tips in mind and your cover letter will open the door to countless possibilities.

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